Energy Management Systems (ISO 50001) - An Overview
The ISO standards considered for an organisation state that there are specific measures related to energy management for an organisation. These requirements have to be carried out in accordance to the EnMs system.
Some of the systems included under Energy Management Systems would include increasing the overall energy management and efficiency. Such policies would not apply to specific products and designs which comes under the ambit of energy.
There are specific categories where energy management systems can be analysed and developed. In order to maintain specific standards related to energy management, all the policies have to be effectively formulated and followed.
Performance Approach Related to Energy Management Systems (ISO 50001)
There are different approaches related to measuring the performances related to energy management. The following are the approaches which can be adopted by an organisation related to energy management:
How does Energy Management Systems Work?
There is a specific framework related to Energy Management Systems under the ISO 50001 Certification. In order to effectively carry out the requirements as per the PDCA model. Usually in all ISO management models the PDCA cycle is utilised by an organisation. The following would come under the requirements related to PDCA:
This step would include planning the requirements related to the organisation. First and foremost, the organisation would effectively establish the energy management requirements related to the organisation. If there is a requirement related to energy management in an organisation, then specific teams would be established. These teams are known as the energy management teams. The following would be conducted during this phase:
• Conduct Risk Assessment- Such risk assessment system would identify the risks and opportunities related to energy management in the particular organisation or the company.
• Energy Review- In the next step, the organisation would carry out the review as required by the organisation.
• Identification of Significant Energy Users- Identification of significant energy users would also help to understand the principles related to energy conservation and planning process.
• Frame Policies- Based on this the organisations would create policies related to energy frameworks and management.
The next step would be implementing all the protocols related to energy management systems. This phase would be successfully carrying out the protocols to implement the process. Here the comparative analysis approach would be followed by the organisation. Comparing the actual standards required to the standards which are delivered.
Monitoring the protocols related to energy management would be important in carrying out the processes in a business. Monitoring and checking if efficiency is maintained is required to be carried out by an organisation constantly.
If there are any issues related to implementation of the EnMS system, then the same must be countered by the organisation. Acting is the key in ensuring frameworks are carried out in accordance to the required standards.
What are the benefits of Energy Management Systems (ISO 50001)?
The following are the benefits of energy management systems:
- Structure for an Organisation
There would be specific standards related to the structure adopted by your organisation. The organisation would be following the structure as per the ISO 50001 Certification. Through this high level and efficiency would be adopted by the organisation. More standards can be delivered through this system.
- Energy Sustainability
The amount of energy saved can be improved through this form of certification. Apart from this, the amount of CO2 emissions level would reduce improving the quality of energy provided by your organisation. Sustainable development would be secured following the above processes.
- Improved Profitability
By lowering the amount of energy costs, the amount of profitability of the organisation can improve. This would increase the reputation of the company. A selective competitive advantage can be secured through this process.
- Increased Transparency
By compliance with the requirements of the above standards, the organisation would be transparent in the eyes of consumers. Apart from this, government agencies would also prefer an organisation that is promoting sustainable environment and other standards related to energy efficiency.
- Increased Awareness
Awareness would be promoted internally and externally. All the workforce and employees in the organisation would take advantage of all these measures related to energy efficiency.
- More Reputation
By securing the ISO 50001 Certification related to energy management systems, the organisations reputation would improve. Customers would find the standards related to the organisation more credible when compared to other providers.
Procedure for Energy Management Systems (ISO 50001 Certification)
The following procedure can be adopted for securing the ISO 50001 Certification related to energy management systems:
- Prepare Company
First and foremost it is important to prepare the company related to the energy management systems. Preparation would be an important stage in analysing the developments related to the company.
- Analysing the Gap
Analysing the GAP or gap analysis would be the procedure for the company to understand where to concentrate more. Increased focus in one particular area would be a crucial aspect related to Gap analysis. There is a specific checklist which is required to be considered for Gap analysis. This checklist has to be constantly developed and followed to carry out the procedures. If there is any deviation from the checklist, then specific standards related to Energy Management Systems (ISO 50001 certification) have not been complied with. However, there is a guideline to be followed by the company in case of deviations.
- Project Plan related to Energy Management Systems
Here the company or organisation would develop specific forms of goals or objectives which have to be achieved by the company. The following goals have to be identified:
a. When would the project begin?
b. When would be project be complete?
c. When the Gap analysis has to be carried out? When such information would be provided to the employees?
d. All disclosures have to be made to employees in order to ensure they are comfortable while answering the auditor.
e. When does the company or organisation want to become Efficient Energy Management Systems as per the ISO 50001 Certification?
f. Internal Auditor Costs and other procedures related to the checklist have to be fully carried out.
g. Identify the goals of the company. Does the goal of the company come within the ambit of the client’s interests? Are clients particular that the company has a certification related to energy management systems?
h. What are the resources required for carrying out the implementation?
Apart from this there would be other requirements related to ISO 50001 Certification for Energy Management Systems. This would be an indicative factor for the teams involved in carrying out the efficiency and process. For carrying out the procedures, there have to be steering teams and energy tasks team to carry out the systems and processes.
- Training Required for ISO Certification
It is not just important to implement the strategy followed by the ISO 50001 Certification. Relevant roles and responsibilities related to the individuals under this energy management certification has to be explained. The following has to be considered for smooth implementation:
a. Ensure that the project manager is trained as per the requirements related to the ISO certification.
b. The team members have to be trained to handle different situations.
c. All the employees have to be aware related to the systems followed by the organisation.
d. All the internal auditors have to be completely well versed in the areas of Energy Management Systems Audits.
- Documentation and Analysis
Documentation is the crucial in all processes. However, under the system of ISO 50001 such documentation is required to carry out several processes. An organisation would have different departments. Say for example- an organisation such as an e-commerce provider would have specific crucial departments such as logistics, customer support, delivery, e-voicing, legal and management led departments. Such departments are the core functions of the organisation.
So it would be crucial for the organisation to first make a flow chart of all the processes in an organisation. Such flow chart would focus on the department wise strategy which is followed by an organisation. The flowchart has to be mentioned diagrammatically. How each department is interconnected to the other departments has to be specifically mentioned.
For this separate executives have to be considered in each department to carry out the requirements. Documenting the same is crucial for any form of energy management systems.
- Implement and Perform Internal Audits
Once the Energy Management Systems design has been carried out, it would be crucial to implement the same. The following can be carried out by considering the below steps:
a. Have Internal Audits- Internal audits would be key in maintaining the standards related to the ISO 50001 systems. All the teams have to have an internal audit process.
b. Management Review Meetings- Management review meeting is the key in implementing protocols related to energy management. Apart from having internal audits in the system, it is important to carry out management reviews into a particular system
c. Keep relevant records- It is important to maintain relevant records in order to secure the certification related to energy efficiency.
In the next step the company would have to carry out audits. It is important to determine the type of audit carried out by the company. Internal audits have to match the requirements which are developed by an external audit team. The external audit team would be the authority to provide and grant the Energy Management Systems Certification (ISO 50001 Certification). Usually the internal audit team would have to effectively carry out the compliance related to audits. The rule of thumb for the internal audit team would be if the organisation is having 100 employees then 10 individuals have to carry out the requirements related to internal audit.
- Final Preparation for ISO 50001 Audit
The final step in securing this certificate is to go for the ISO 50001 audit. The organisation or company would have to meet the requirements related to the authority for securing this certification. Documentation here would be crucial to ensure that the company has taken necessary steps for implementation.
Documents required for Energy Management Systems (ISO 50001 certification)
- F-442-001 Legal other requirements
- F-443-001 Energy assessment worksheet
- F-444-001 Energy baseline Enpls
- F-444-002 Energy Baseline Enpls example
- F-446-001 Objective Planning form
- F-446-002 Energy Action plan
- F-452-001 Training Action plan
- F-452-002 Group Training Record
- F-452-003 Employee Training Summary
- F-452-004 Job description
- F-453-001 Comment Suggestion report CSR
- F-453-002 Public Response report PRR
- F-454-001 Master Document list
- F-454-002 Software inventory
- F-454-003 Document Change request ISO 50001 Document Subscription
- F-454-004 Document Revision checklist
- F-455-010 Equipment problem report
- F-455-011 Equipment Maintenance record
- F-455-020 Typical ID tag label
- F-455-021 Reject disposition report
- F-455-030 Daily paint op. worksheet
- F-456-001 Design plan
- F-456-002 Design change request
- F-457-001 List acceptable sources
- F-457-002 Energy purchasing specs
- F-457-003 Purchase requisition
- F-457-004 Typical purchase order
- F-461-001 Key characteristics worksheet
- F-461-010 Calibration list
- F-461-011 Calibration label
- F-462-001 Conformance Evaluation plan
- F-463-001 Audit plan
- F-463-002 Internal Audit report
- F-463-003 Work area procedures
- F-463-004 Audit checklist
- F-464-001 CA PA request
- F-465-001 Energy Records Table
- F-470-001 Meeting agenda
- F-470-002 Output report