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EPF Registration

EPF Registration is mandatory for all those organizations that have 20 or more employees. Such organizations are required to contribute a fixed amount towards Provident Fund out of employee salary.

Package Inclusions:-

  • Drafting of Application for EPF registration
  • Filing of Employee Details
  • End to End Coordination with the department
  • EPF Establishment Number
  • Easy & Fast EPF Registration Online
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Introduction to EPF (Employees Provident Fund)

EPFO is one of the social security organizations with a large volume of financial transactions taking place in the country. EPF benefits are availed by the employees on their retirement in the form of amounts accumulated in the Provident Fund.  Employee Provident Fund which is commonly known as EPF, is basically a scheme governed and regulated by the Employee’s Provident Fund Organization (EPFO). EPFO is regulated and administered under the Employee’s Provident Funds & Miscellaneous Provisions Act 1952.

EPF Registration for Employers and Employees - Eligibility Criteria

The following categories of the Employers and Employees are mandatorily required  to obtain EPF registration:

  • Factories having 20 or more employees during any time of the year engaged in any industry
  • Any other establishment employing 20 or more employees during any time in the previous year
  • Any Establishment requires compulsory registration irrespective of their employees when the Central Government, after giving two month's notice to the particular establishment. Such establishments shall get themselves registered immediately upon the receipt of the notice.
  • For any employee who is earning less than INR 15000/- per month
Epf Registration process

Procedure for EPF Registration for Employer

Step 1- First, register the organization in the “EPFO Portal” It will appear as “Establishment Registration.”

Step2- Then, read the instruction manual as provided for a user before starting towards the registration process. 

Step 3- Employer is required to obtain DSC (Digital Signature Certificate) for registration. After getting DSC, a fresh application to be filed for the EPF registration.

Step 4- Thereafter, UAN (Universal Account Number) is generated. 

Step 5- Fill the employer details after clicking on the register button.

Step 6- Fill first name, employer PAN number, user name, mobile PIN, and activate email link for EPF registration online.

Documents for EPF registration

  • PAN card
  • Address Proof
  • ID proof
  • GST registration certificate
  • Sale bill and purchase bill
  • Salary and PF account details
  • Banking Details
  • Cross cancelled Cheque
  • Copy of partnership deed when it is a registered partnership firm.
  • A copy of the Certificate of incorporation when it is a Public or Private Limited Company
  • A copy of their registration certificate in case of society.
  • A copy of MOA and AOA
  • A copy of the rules and objects of the society.
  • Legal documents required under the Income Tax Act.

What is the PF number format?

UAN Number stands for Universal Account Number, which is allotted to employees at the time of registering an employee under the EPFO portal. This number is allotted by providing the required details such as name, father’s name, Aadhaar number, PAN number, Date of birth, etc. Universal account number or UAN is a 12-digit number allotted to each Employee Provident Fund member by the Employee Provident Fund Organization(EPFO), which gives him control of his EPF account and minimizes the role of employers. UAN registered number can be used by an employee throughout his tenure of service, whether he changes his job or establishment.

Contribution percentage of EPF

Rate of Contribution for establishment hiring more than 20 employees:

  • Employee’s rate of contribution:Employer has to share his contribution at the rate of 12% of Employee’s basic salary plus dearness allowance.

Rate of Contribution for establishment hiring less than 20 employees:

As per the EPFO rules, following establishment has to contribute at the rate of 10% of basic salary plus Dearness Allowance

  • Any establishment having less than 20 employees are employed.
  • Any sick industrial company as declared by the Board for Industrial and Financial Reconstruction
  • Any establishment which has at the end of any financial year, accumulated losses equal to or exceeding its entire net worth and
  • Any establishment in the following industries:- (a) Jute (b) Beedi (c) Brick (d) Coir and (e) Guar gum Factories

Benefits of Employee Provident Fund

  • EPF is availed by the person who receives a salary from the organised sector. The contributions made in EPF funds are important for both the employer and the employee and provides tax exemption
  • In some company in which the government has its shares also contributes to the EPF funds.
  • EPF gets mature when he ends its service in the organised sector or when the employee reaches the age of 58 years. The employee can withdraw the EPF funds, after two months from the termination or resignation.
  • In the case of EPF interest rate the returns are generated on the EPF account
  • The employee has the EPF account can obtain loan up to 50% of the amount deposited in the account for marriage and education after completing seven years of service whereas he can get up to 90% of the deposited amount for the home loan after the ten years of the service.

How Enterslice helps you to get EPF Registration?

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Frequently Asked Questions

12% of the basic salary is contributed by the employee & employer.

Yes. It is mandatory for all the persons employed in the factories or establishments irrespective of their wages and type of employment.

The following are not to be counted as:

1. A proprietor or a partner

2. A contractor lending the services of his employee

3. An apprentice engaged under the Apprentice Act, 1961

4. Persons employed on contract for professional service legal, technical, tax consultants

Members of the Employee Provident Fund (EPF) can access their account statement online.

Yes, more than 12% contribution be made in EPF and such additional contribution is called ‘voluntary contribution’.

For resgistering to the EPF account, first we have to Login into EPFO portal and read the user manual in detail. There is a requirement to obtain DSC for the registration. Thereafter the employer will fill all the details. By which, an UAN is generated. Lastly, activate an email link for the EPF account registration.

The employees need to login into the member portal by visiting the EPFO website by entering the 12 digit UAN number and the password.

Any organisation which has a minimum of 20 employees needs to be registered with the Employees Provident Fund and Miscellaneous Provisions Act.

EPF is mandatory for any organisation who has employed 20 people or more requires to register with EPFO. EPF is also mandatory for those earning basic wages of less than or up to Rs 15,000.

The 100% EPF withdrawal was allowed after 2 months of unemployment. According to the new rule, EPFO allows withdrawal of 75% of the EPF account after 1 month of unemployment. The remaining 25% can be transferred to a new EPF account after gaining new employment.

The amount paid to an employee without adding any extras such as various allowances, bonus etc is a basic salary. Those earning basic wages more than 15000 per month, for them EPF is not mandatory.

In case if the person has not resigned, he/she can withdraw only a partial amount from the PF account.

The EPF member holders can withdraw full PF amount after attaining the age of retirement or on the termination of the service.

When an employee applies to get EPF claim online, then it takes 5-30 days to get the PF amount into the bank account.

It generally takes 3 to 5 working days for the documents to be reviewed and approved the KYC in EPF.

Employees can update KYC information at EPF UAN portal, but they are then required to be verified by the employer through EPFO employer portal.

The name change request is approved by the employer and submitted to PF office. It can take 15 days to 2 months to be approved by the PF office and reflected in records.

Yes, an employer can hold the PF account of an employee as a deposit but he cannot act arbitrarily or misuse the account as employer withholds the PF amount based on trust.

Yes, it is necessary to update KYC details online. By linking aadhar card with UAN, you are allowed to submit a PF withdrawal claim online without an attestation of the employer.

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