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Alternate Director is the Director appointed by the Board of Director i.e. The Board of Director of a Company if so authorized by the Articles of Association or by passing a resolution in the General Meeting appoints a person-
to act as an alternate director for a director during his absence for a period not less than 3 months from India.
Applicability for the Appointment of the Alternate Director-Applicable to All Companies
The following procedure is required to be followed for appointing the alternate director-
1 – To check whether the Article of Association permits the Company to appoint the Alternate director. Additionally, check whether the article authorizes the Board of Directors to appoint the Alternate Director.
2 – Written consent to act as a director shall be obtained, where it is proposed to appoint a person as an Alternate director.
3 – To check before the appointment of Alternate director in the Board meeting, the Alternate director has obtained DIN (Director Identification Number). However, in the case where the director is not having DIN, a director is required to make an application to the Central Government for obtaining the DIN and also to ensure that the respective director has informed the same to the Company regarding his DIN. Further, a declaration is required to make that a person is not qualified to become a director under the provisions of the Companies Act, 2013.
4 – After giving notice to all the directors, convene a Board Meeting. The Board may by passing the resolution may approve the appointment either at a Board meeting or by circulation.
5 – To ascertain that the consent of the respective director, as well as the declaration from the director, has been obtained.
6 – The particulars of the directors have to be filed by the company in the Form DIR-12 with the Registrar of the Companies within 30 DAYS of the appointment after paying the requisite fee electronically.
7 – Make necessary entries in the register of directors by obtaining the detailed information of the directors.
8 – Disclosure after the appointment i.e. the alternate director shall inform the other companies in which he is the director in form MBP-1 about the appointment.
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