Change in Business

Provisions Related to Registration of Charges under Companies Act 2013

The Section 2 (16) of the Companies Act, 2013 defined the charge which says that charge can be –

(i) An interest or a lien

(ii) Which is created on the property or assets of a company, or,

(iii) Any of its undertakings or both as security and includes a mortgage

The provisions regarding the registration of charges are provided under Chapter VI of the Companies Act, 2013 mentioned from Section 77 to 87. The Charges are also governed by the Companies (Registration of Charges) Rules, 2014. The borrowing of funds is an important source for a company in order to raise capital for financing large-scale projects and expanding more business. The corporate borrowings involve loans obtained by a company by way of creating a charge on its assets as security to the lender company. As defined above, in the Companies Act, 2013, “charge” means an interest or lien that is created on the property or assets of a company or any of its undertakings or both as security and that includes a mortgage. The Companies Act prescribes for registration of charges with the Registrar of Companies.

Kinds of Charges

They are mainly of two types –

Fixed charge: This charge is identified with a specific and clear asset at the time of the creation of that charge. The company is supposed not to transfer this type of a charge unless the charge holder is paid off all the dues for the same.

Floating charge: This type has a circulating nature of properties of the company, like sundry debtors or stock in trade, are be deemed as floating charges. The nature of these types of charges kept on changing from time to time. The floating charge can be converted into a fixed charge if there is a crystallization of the company or the undertaking cease to be a concern.

Relevance of Section 77 of the Act

The provisions under Section 77 of the Act related to registration of charges must, so far as may be, apply to the company acquiring any property subject to a charge within the meaning of that section. This will also be applicable when any modification made in the terms or conditions or the extent or operation of any charge which is registered under this section. When a charge gets registered with the Registrar of Companies, he has to issue a certificate of registration of such type of charge to the company and to the person in whose favour the charge has been created.

Form and manner of Registration of charges

The manner of registration of charges is by the filing of the particulars of charge along with all the instruments creating a charge, within the period prescribed with the Registrar of Companies mentioned under Section 77(1) of the Act. However, in case of failure to file the particulars within the specified period, the company can be registered the charge by seeking condonation of delay from the Central Government. This process is also known as rectification of the register of charges.

The application for registration of charges has to be submitted with the Registrar of Companies in such form, by making payment of the required fees in such manner as specified under the Companies (Registration of Charge) Rules, 2014.

The registration of charges is given in Section 77(1), Section 78 and Section 79 of the Companies Act. The particulars of a charge together with a copy of the instrument creating or modifying the charge must be filed with the Registrar of Companies. It is filed within a period of 30 days of the date of creation or modification of charge along with the prescribed fees, in Form No.CHG-1 for other than Debentures and Form No.CHG-9 for debentures including rectification, as a case may be, which is duly signed by the company and the charge holder.

Extension of time for Registration of charges

The proviso mentioned under Section 77(1) of the Act is regarding the extension of time for filing particulars for registration of charges. It is stated, that the Registrar of Companies can allow such registration to be made within a period of 300 days of after such creation on the payment of additional prescribed fees. Rule 4 mentioned that an application for the delay has to be made in Form No.CHG-1. It is supported by a declaration form signed by the company through its secretary or director stating that such belated filing will not adversely affect the rights of any other intervening creditors of the company so far.

However, in the case where registration is not made within a period of 300 days of such creation, the company must seek an extension of time for filing of the particulars or for the registration of the charge from the Central Government (in Form CHG-8) with according to provisions of Rule 12 and Section 87 of the Companies Act.

Form CHG-1 for registration of charges will be processed by the Registrar of Companies office after the order of Central Government for approval for condonation of delay (in Form INC 28) and has been filed with the Registrar of Companies. The Central Government has the option to provide for an extension of time on the ground that the omission to file with the Registrar of Companies, the particulars of charge or, the omission to the registration of charges was accidental or due to inadvertence or any other sufficient cause or also it is not of nature which prejudices the position of creditors or shareholders of the company. It is assured by just and equitable to grant relief.

Types of charges to be registered

According to the provisions Section 77(1) of the Act, it is the duty of every company creating a charge. It further states that the company has to register all types of charges signed by the company and the charge-holder together with the instruments, if any, creating such charge, with the Registrar of Companies within 30 days of the creation of that particular charge. The charge is created-

(i) Within or outside India

(ii) On its property or assets or any of its undertakings

(iii) Whether tangible or otherwise

(iv) Situated in or outside India.

Section 77, in fact, also says that the additional period can extend to 300 days (30 days in addition with 270 additional days). If the form is filed after 30 days of the usual registration period, it has to be paid with an additional fee. An application has to be filed in CHG- 10 from the Company Secretary or Director of the company that this late filing will not adversely affect any of the creditors involved in this. 

Application for registration of charges

Under Section 7,  it is provided that if a company fails to register the charges, then the person in whose favour the charge is to be created may apply to the Registrar for the registration of charge along with the instrument created for the charge within the prescribed time in such form and in that manner as may be specified. The Registrar may take action, on that application,after making notice to the company within a period of 14 days, unless the company itself registers the charge or shows the sufficient cause as to why the charge has not been registered. Thereafter, he may allow such registration on the payment of additional fees as may be specified. Such a person can recover the cost of registration from the company. 

Under Section 79 it is provided that the provisions related to registration of charges will apply to-

• A company acquiring any property which is subject to a charge within the meaning of that section, or,
• Any modifications in case of terms or conditions or the extent or operation of any charge registered under the section.

When the particulars of modification of charge are registered under section 79, the Registrar has to issue a certificate of modification of charge.

Date of notice of such charges

Under Section 80 it is provided that where any charge on any property or assets of a company or any of its undertakings when gets registered under section 77. Then any person acquiring such property, assets, undertakings or part thereof or any share or interest must be deemed to have notice of the charge from the date of its registration.

Registration of charges to be kept by Registrar

Under Section 81 of the Act, it is made obligatory on the part of the Registrar to maintain a register and keep information in respect of every company. It contains the particulars of charges registered in that form and in such manner as may be specified. Such register must be kept open for inspection to be made by any person on payment of required fees as may be prescribed.

Company to report satisfaction of the charges

Under Section 82 it is provided that a company has to intimate to the Registrar in the specified form of the particulars of payment or satisfaction of the charges registered within 30 days with the Registrar from the date of that event. The registrar on receiving of such application from the company must issue a notice to the holder of charge for show cause within 14 days from date of the notice. If there is no show cause shown to the Registrar, he must order a memorandum of satisfaction and also will inform the company. If any cause is shown, the effect will be entered in the register, and the same has to be intimated to the company.

If the holder of charge intimated the satisfaction of the charge his signature, then such notice has not to be issued to the holder of charge. The provisions in this section will not affect the power of the registrar to make an entry of satisfaction of charge on intimation received otherwise that the company.

Power of Registrar

Under Section 83 of the Act, it gives powers to Registrar to make entries of satisfaction and release in the absence of intimation from the company.  According to this section, the Registrar may on evidence being given to his satisfaction with respect to any registered charge-

• That a debt for which the charge was given has been paid or satisfied in whole or in part, or,
• That part of the property or undertaking charged has been released from the charge or has ceased to form part of the company property or undertaking, enter in the registration of charges a memorandum of satisfaction in whole or in party, or of the fact that part of the property or undertaking has released from that charge or has ceased to form part of the company’s property or undertaking, as the case may be, notwithstanding the fact that no intimation has been received by him from the company. The registrar has to inform the affected parties within 30 days of making the entry in the register of charges.

Effect of non-registration of charges

Under the section 77(3) of the Act, it states that in the case when no charge is created by a company, i.e. if a charge is not registered, and a certificate of registration is not issued by the Registrar of Companies, then the charge must not be taken into account by the liquidator or other creditors. However, nothing provided in Section 77(3) of the Act will prejudice any contract or obligation for the repayment of the money secured by a charge.

Section 86 of the Act provides for punishment for contraventions of Section 77 of the Act. It is provided that the company must be punishable with fine, which must not be less than one lakh rupees but which may exceed ten lakh rupees. Also, every officer of the company who is found in default will be punishable with imprisonment for a term which can extend up to six months or with fine or both which must not be less than twenty-five thousand rupees and which can extend up to one lakh rupees.

It is mandatory that an application must be made for registration of charges to the Registrar of Companies in the prescribed format so that the Registrar of Companies after being satisfied with the application can issue a certificate of registration of charge and entitle the company and its creditors to rights at the time of liquidation.

Conclusion

The particulars of every charge are required to be entered in a register of charges to be kept at the registered office of the company, where all particulars of charge have to be entered. Such entries have to be authenticated by the secretary or a person authorized by the Board for the purpose. Such register will be open for inspection by any member or creditor without any fee and by any other person on payment of a fee.