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Valuation Report exercise is based on the observation, inspection, analysis, and calculation. During this process, the value goes through various documents, records his observation, makes relevant calculation and records these calculation and analysis results. In this process, many documents are generated which forms the basis of his conclusion on the valuation of the subject matter. It is very necessary for him to preserve all such records so that these documents may help him to substantiate his conclusion on valuation. Moreover, all these documents also become the matter of reference in near future.
Documentation is “an essential element” of Valuation quality. Valuation documentation provides the principal written record to support the following:
During a course of Valuation exercise, the valuation expert collects and prepares numerous documents. The documents so obtained or so prepared may differ from one assignment to another assignment but an indicative list of all the documents to be maintained as given below List of Documents pertaining to the Basic information of client entity i.e. Details about Company Promoters, Key Management professional of the Company, Memorandum of Association, Article of Association, Prospectus, prior three years financial statements. A Copy of the valuation engagement with Clients
Any Other documentation measured relevant to engagement by a Valuer.
A valuation report differs significantly from the survey & advises on a value of the property rather than a condition. The evaluation will normally be on a basis of present-day value although the retrospective date of valuation can also be used, particularly if this is appropriate for the taxation or the separation purposes.
An expert group of Ministry of Corporate Affairs (the Department of Company Affairs), suggests the following coverage in case of the Valuation Report for Corporate Strategies.
Contents of Summarized Valuation Report
Considering the shareholders interest plus the need for the transparency & upholding corporate governance principles as well as after taking into consideration aspects of minority interest, transparency & corporate governance the Expert Group recommends that the following matters should compulsorily be covered in summarized Valuation Report, in a straight, unambiguous & non-misleading manner, consistent with a need to maintain confidentiality.
The Procedures adopted in carrying out the valuation may differ with the circumstances, nature & purpose of the valuation as well as information and time available.
The main procedures actually adopted by valuer in carrying out such valuation should be set out briefly in a report.
Such procedures may typically include:
A valuer should also include in his report:
The affirmative statement shall not negate a professional liability for expertise applied in determining the value & if the degree of inadequacy of the information is severe, fundamental questions & information as assessed by the valuer as key for the appropriate stage of valuation needs to be disclosed.
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