Society Registration in Uttar Pradesh – Process and Eligibility

Navdisha Sehgal

04 Mar, 2021

A society is an association of persons united using a mutual agreement to deliberate, governs, and acts cooperatively for communal purposes. Societies are registered to advance charitable activities, like sports, music, dance, art, etc. It’s objective to provide non-profitable services. Society Registration Act, 1860 are regulating society’s registration and operation. This article describes the process and Eligibility for Society Registration in Uttar Pradesh.

Societies Registration (Uttar Pradesh Amendment) Act, 1976, covers the provisions to regulate and to give legal recognition to societies in Uttar Pradesh. It lays down the procedure for society registration and operation in Uttar Pradesh. There is a prescribed procedure for society registration UP.

Legislation related to Society Registration in Uttar Pradesh

As per the Societies Registration (Uttar Pradesh Amendment) Act, 1976, society is an association of individuals united together with a common purpose. The common purpose would include:

• Promotion of Literature
• Music
• Sports
• Dance
• Promotion of Fine Arts
• Diffusion of political education
• Grant of charitable assistance
• Military orphan funds
• Maintenance or foundation of public museums or galleries of paintings
• Maintenance of reading rooms or libraries
• Collection of mechanical and philosophical inventions, designs or instruments
• Science
• Collection of natural history

Steps for Society Registration in Uttar Pradesh

A minimum of seven individuals is a prerequisite for Society Registration UP. Apart from persons from India, companies, foreigners, and other registered societies can also register as members under Society Registration. Society can be either unregistered or registered.

The UP government maintains society registration. Thus, the applicant must create an application for registering a society to the state’s specific authority, where the society office is located.

For Society registration, the members must agree with society’s name first and then prepare the Memorandum, followed by Rules & Regulations of the society.

Acceptability of Names under Society Registration

When selecting a society’s name for registration, it is essential to note that an identical or similar name of an already registered society will not be allowed under the Society Act, 1860^[1]. The proposed name shall not suggest any investment of the state government or central government of India.

Memorandum of association for Society Registration in Uttar Pradesh

Every establishing member must sign the Memorandum of Association of the society along with Rules & Regulations of society, witness by Gazetted Officer, Notary Public, Chartered Accountant, Oath Commissioner, Advocate, Magistrate first-class or Chartered Accountant with their official stamping and complete address. The Memorandum must contain the name of the society and the objects of the society. It also consists of details of members.

The following document has to be submitted and signed for Society Registration UP:

• A Covering letter;
• A duplicate copy of the Memorandum of Association of society along with a certified copy;
• A duplicate copy of Rules & Regulations of society along with duplicate copy duly signed by all members;
• Address proof of the society’s registered office as well as a no-objection certificate (NOC) issued by the landlord; and
• Affidavit by the secretary or president of society declaring relationship among subscribers.

Bye-laws of Society Registration in Uttar Pradesh

Bye-Laws serve as evidence of Society Registration in UP.

They are formulated for the following specific purposes:

• For identifying society
• Society membership details
• Office bearers details
• Data’s related to internal matters of the society.
• Finances related data’s

Procedure for Society Registration in Uttar Pradesh

The State Government approves the Society Registration in UP through the Registrar of Firms and Societies.

Step 1: Submit the application and the affidavit in a prescribed format along with the supporting documents to the Registrar.

Step 2: Draft a Memorandum of Association and By-Laws of the Society with signatures of at least three members on all the papers. It has to be as per the Society Registration Act guidelines and should be only for a charitable trust.

Step 3: Draft a Board Resolution where all the members had desired to form a society together with the approval of society’s name.

Step 4: Draft an affidavit at Rs.10 on Non- Judicial Paper saying that the proposed society name is not used by any other Society and the society’s address is correct.

Step 5: Now, you can proceed with the payment and finish the procedure.

Required documents for Society Registration in Uttar Pradesh

The following things are essential for societies registration in UP:

• A list of all members of the governing body has to be given along with their signatures.
• PAN Card of the members of the proposed society has to be submitted along with the application.
• The Residence Proof of all members of the society has to be submitted. The valid address proof:
  1. Bank statement
  2. Aadhar card
  3. Utility bill
  4. Driving license
  5. Passport
• A Memorandum of Association has to be prepared, which will contain the following clauses and information:
  1. The work & objectives of society
  2. The details of members forming the society
  3. Society’s registered office address
• Rules & Regulations of the Society will contain the following clauses and information:
  1. Govern the Rules & Regulations by which the working of the society and the maintain daily activities
  2. Rules for the membership of the society.
  3.  Auditors
  4. information
  5. In case of any dispute, forms of arbitration must be there in the Memorandum.
  6. It will also mention ways for the dissolution of the society.
• Covering letter must mention the objective or the purpose of the proposed society and signed by all the founding members of the society.
• Proof of address of the society’s registered office will be located, along with a NOC from the landlord (if applicable).
• The proposed society president has to give a declaration about his willingness and competence to hold the said position.

Submit all the above documents to the Registrar along with the fees in 2 copies. The Registrar will give the acknowledgement and return it while keeping the second copy for approval. The Registrar will issue the Registration number after issuing an Incorporation Certificate on the documents’ proper vetting. 

File the signed Rules & Regulations and Memorandum with the concerned society or Registrar of state with a mentioned fee. If satisfied with the application, they will certify that the society is registered.

Conclusion

Society Registration (Uttar Pradesh Amendment) Act, 1976 lays down the procedure of registering a society and its operations, and it is crucial to abide in accordance with the provisions. It provides a framework for Society Registration UP.

Read our article: Online Society Registration in West Bengal: Step by Step Process