What is USA EIN No?

In the United States, all business types must have their unique identifier (similar to the Social Security Number) assigned by the Inland Revenue Service (IRS), commonly called the Employers’ Identification Number, or the USA EIN No., or the TIN No. (Federal Tax Identification Number), or the Federal Employer Identification Number (FEIN). As per the Publication 15 (Circular E) of the Employer Tax Guide of IRS, the USA EIN No. is used as a tax ID for filing tax returns and fulfilling other legal purposes of businesses incorporated in the United States (like a sole proprietorship, partnership firms, companies, government agencies, trusts, and corporations) in a 9-digit format, like XX-XXXXXXX. For the EIN registration in the USA, every single business entity must have a single EIN No until there are any Subsidiary Companies registered in different States of the USA. It can also be filed by any foreign business entity legally incorporating their business in the USA.

What can Enterslice do to file the USA EIN No?

We at Enterslice provide a comprehensive solution to all the problems that arise during the business setup in the USA. Registration of the USA EIN No. is one such issue that we address for both the businesses carrying business within the territory of the USA or a foreign proprietor. The assistance that we offer for EIN registration in the USA are

In compiling all the necessary information and documents
In choosing a proper method for EIN registration in the USA according to the form of business
Our experts review all the documents and information provided
Keeps you updated regarding every action
Assures speedy filling of the USA EIN No.
Returns all the relevant documents after the issue of the USA EIN No.

Who is eligible for the registration of USA EIN No?

All business incorporated in the United States must have their EIN registration in the USA to begin smooth and hassle-free operations of the business. There are diverse legal entities that are eligible for the registration of the USA EIN No., such as

For the sole-proprietor business (only when workers are employed)
For a Limited Liability Company registered in the State of USA
Small-business Corporations also called the S-Corp
A multi-member Limited Liability Company or a Member-Managed LLC or a Partnership firm
Companies running their business as Non-profit Organizations and other Government agencies
The business engaged in Real estate, Trusts, Farmers&rsquo
Cooperatives, Churches, and Plan Administrators
Household employer agent.

Why apply for the registration of the USA EIN No?

The situation that carries forward the registration of USA EIN No. through the legal entities are

When a new business carries out its operations in the territory of the USA
They must have a valid and registered Individual Tax Identification Number (ITIN)
When the hiring of the employees begins in the newly incorporated business
For opening a corporate bank account
If the legal entity files tax returns for the employment, excise, alcohol, tobacco, or firearms
If there exist any changes in the ownership and organizational structure of the business
To attract credits and investors in the name of the business
Filling the corporate taxes and other state taxes
Necessarily required by legal business engaged in trade, manufacture, sale, and export of goods and services
Assists the Inland Revenue Service (IRS) to distinguish the businesses
To maintain the privacy of the Social Security Number i.e., SSN(no need to disclose the secrecy of the SSN to the vendors, clients, and tax authorities)
To apply for the business licenses and relevant permits
If entering any trust that is either created or about to create its presence
For filling the form 944 and applicable to be taxed for the employment tax.

Procedure for EIN Registration in the USA

The first step after the incorporation of a business in the USA is the EIN registration in the USA attracting various reasons for a legal business to operate smoothly in the nation. The registration of the USA EIN No. is a cost-free procedure that is divided into 4 steps as provided below

Checking the eligibility for EIN registration in the USA

To apply for the registration of the USA EIN No., one must meet the eligibility provisions of the Inland Revenue Service (IRS), such as

The prime location of the business must be the United States;
The executor must possess the power to authenticate a registered and valid ITIN or SSN No.;
Must complete the form SS-4 containing the application for the EIN as available on the website of the Inland Revenue Service (IRS).

Gather relevant Documents required for the registration of the USA EIN No

As per the form SS-4 available on the IRS website, the necessary documents are important for the legal entity to compile and submit to the Inland Revenue Service (IRS) for the registration of the USA EIN No

Details of the executor or proprietor
Address and the Identification proof of the Proprietor
The legal name of the proprietor&rsquos business
Registered trade name of the proprietor's business
Corporate Address proof
The Social Security Number, or the Tax Identification Number of the proprietor or executor
Date of the business incorporation
Details of the members, directors, members, and partners of the legal business entity
Form and type of legal business
Information providing a detailed structure of the business entity
Information specifying the date of the salaries paid
Information concerning the details of the goods and services offered by the business unit
The application specifies the reason for the EIN registration in the USA.

Start the process of EIN registration in the USA

To start the process of EIN registration in the USA, the next step is to choose the method or medium through which you are willing to obtain the USA EIN No. for your legal entity. The Inland Revenue Service offers diverse methods to file the application for the registration of the USA EIN No. The period for the registration of the USA EIN No. varies in consonance with the mode/method/medium chosen for filling the application. The most commonly used methods are

Through digital Applications

To apply digitally means filing the application through online portals for EIN Registration in the USA which is the most simplified method that can be executed from anywhere irrespective of the fact whether the proprietor is currently residing in the USA or not. The application for EIN registration in the USA is filed through Form SS-4 which is open on the website of the IRS from Monday to Friday following Eastern Standard Time i.e., 7 am to 10 pm. The online application form logs off after every 15 minutes for security reasons.

The following steps are requested to be fulfilled when opting for the registration of USA EIN No. through digital applications:

The executor already holds a valid TIN, SSN, or ITIN;
Complete the online form with all the requested details and documents;
The details and documents provided by the executor will be immediately verified and confirmed;
A new USA EIN No. will be instantly issued and registered under the name of the business entity so that the taxpayers can view, print, and save their EIN assignment notice after the session expires;
A mail containing the attachment of the USA EIN No. will be sent to the business entity within 4 weeks.

Through Fax Applications

There also exists another method if in case you are unable to file the application for the EIN registration in the USA. Another medium that can be used to apply for registration of the USA EIN No. is through fax numbers mentioned in the SS-4 form 24/7 days, along with the complete details requested for filling out the application. There are different fax details depending upon the area of operations of the business. If the users are applying form outside the calling area as specified then a distance-charge will be applicable. The USA EIN No. is issued and sent back by fax within the next 3-4 business days.

Through Mails

There is yet another option to apply for EIN registration in the USA i.e., directly mailing the completed and duly signed SS-4 form to the service center of the Inland Revenue Service at least 4-5 weeks before you need the EIN for filling the tax return. It will take approx. 4 weeks to receive the registered USA EIN No. through mails.

Through telephones for foreign executors

The next mode is applying for the registration of the USA EIN No. through chargeable telephonic calls for foreign applicants having no legal residence, or corporate address in the USA. The calling number i.e., 267-941-1099 is only available from 6 am till 11 pm following the Eastern Standard Time Zone only from Monday to Friday. Upon the verification of the individuality of the proprietor, the fulfillment of all the required information in the SS-4 form, and the completion of the authorized designee section (if willing to assign to fulfill the formalities of the SS-4 form and receive the entity’s EIN- i.e., optional), the USA EIN No. is authorized and duly signed by the applicant making the request.

Receive the Confirmation letter of the USA EIN No.

The last step is when you receive the confirmation letter for the EIN registration in the USA. The confirmation letter has to be either delivered through mail or the download and save option available on the online portal.

If USA EIN No. not received till the due date?

In case there might be situations if the registered USA EIN No. is not received till the due date of filing the tax return, you may fill the space by writing the words ‘applied for’ and the date of the application.

What happens when the USA EIN No. is misplaced?

There might arise situations when you either lose or misplace the registered USA EIN No. for which the following steps must be followed

Review the notice sent during the issuance of the USA EIN No.
Try to recover the EIN from the banks where the account of the entity is registered
Review the past payroll records of the employees
Try extracting from the facsimile of past tax returns
Lastly, try reaching the IRS Business & Specialty Tax Line at 1-800-829-4933 with suitable identifying information.

In what situation does the business re-apply for the USA EIN No?

There arise situations when the businesses re-apply and re-register for a fresh and new USA EIN No. depending upon the type of business, as explained below

If the business is running as a Sole proprietorship

If the business is a sole proprietorship, then a new EIN registration in the USA is only possible if the following conditions are fulfilled

If the business is formed or incorporated
If the business is charged under bankruptcy proceedings,
Establishes a new business model of partnership business
Occupies an old sole-proprietorship business.

If the business is running as a Partnership

There is a need to re-apply for a new USA EIN No. if the business is running its legal and managerial operations as a partnership firm, are as provided

At the time of the incorporation of the partnership business,
Changes the business model to a sole-proprietorship
When a new partnership agreement is signed.

If the business is running as a Corporation or Company

There are situations when a corporation needs to re-apply and when a corporation need not re-apply for the registration of a new USA EIN No. The need to re-apply for the new EIN applies to the following situations when

When a new charter is issued by the Secretary of the State,
Is a subsidiary corporation and is using the EIN of the Parent corporation;
When two legal entities merge and form a new corporation.

There are also situations when there stands no need to re-apply for the USA EIN No. pertaining to the following conditions

Any corporation that is subject to bankruptcy proceedings
Any corporation changing the name and the principal location of the business operation
Any corporation filing tax returns as a small corporation i.e., S-Corp
When two or more corporations form after a division is observed in the business.