Company Registration in Poland

The key documents required for company incorporation in Poland include:

• Company Name: Unique and not registered by another entity.
• Share Capital Information: Minimum share capital of 5,000 PLN for an LLC.
• Details of Shareholders and Directors: Identification and addresses of the company’s founders.
• Company Articles of Association: A legal document detailing company structure, purpose, and rights of shareholders.
• Business Address: A local address in Poland for company registration purposes.
• Additional Documents: Additional documents may be required depending on the nature of the business, such as intellectual property or specialised business activities.

The company formation in Poland can take anywhere from 1-4 weeks, depending on the complexity of the company structure and the efficiency of the registration process. If you are filing online company registration in Poland, the process can be completed more quickly, sometimes in as little as 5-7 days. For Poland corporate formation services, it may take longer if additional permits or documentation are needed.

The cost of company registration in Poland depends on several factors, such as the type of business, professional fees, and government charges.

• Company registration fees: Typically range from 600 to 1,000 PLN for an LLC.
• Notary fees: Additional costs may apply if you need to have the articles of association notarised.
• Legal and consulting fees: Professional services for Poland corporate formation services can add to the cost, depending on whether you choose a simple or complex company structure.

Yes, company incorporation for foreign investors in Poland is entirely possible. Foreigners can establish an LLC or a branch of a foreign company in Poland, subject to the same regulations as Polish nationals. The process includes providing a legal business address in Poland, submitting relevant documentation, and meeting the minimum share capital requirement.

Poland offers a tax-efficient business setup in Poland, which includes:

• Corporate Income Tax: A reduced rate of 9% is available for businesses with revenue under 2 million EUR.
• Research and Development (R&D) Tax Relief: Companies involved in R&D can benefit from additional tax deductions.
• Special Economic Zones (SEZ): Companies investing in SEZs may benefit from corporate tax exemptions.
• These incentives make business setup in Poland attractive, particularly for foreign investors.

To register a company online in Poland, follow these steps:

• Visit the official CEIDG or KRS website.
• Complete the online registration form, providing your company’s details, such as the name, share capital, and the directors’ information.
• Submit the required documents and digital signatures.
• Pay any applicable registration fees.
• The online company registration process in Poland is designed to be straightforward for entrepreneurs, with support for foreign-language documents if necessary.

The minimum share capital for registering an LLC (Sp. z o.o.) in Poland is 5,000 PLN. The capital can be divided into equal shares, and there is no maximum limit. This relatively low capital requirement makes company formation in Poland attractive for small—to medium-sized businesses and foreign investors.

Poland has several vibrant cities that are ideal for starting a business. These include:

• Warsaw: Poland's capital and business hub, known for its thriving economy and large consumer market.
• Kraków: A growing tech and innovation centre with a strong academic presence.
• Wrocław: Known for its skilled labour force, especially in the IT and engineering sectors.
• Gdańsk: A major port city with strong logistics, IT, and finance industries.

To set up a branch of a foreign company in Poland, you will need to:

• Register the branch with the National Court Register (KRS).
• Provide details about the parent company, including legal documents and proof of its registration.
• Appoint a representative for the branch.
• Submit the branch’s articles of association and business address.
• Setting up a branch allows foreign companies to operate in Poland without creating a new legal entity.

Yes, non-residents can start a business in Poland. The country allows foreign entrepreneurs to establish LLCs or joint-stock companies (SAs). However, you will need a local business address, and it’s recommended that you have a representative in Poland to handle the paperwork.

Some of the most profitable business ideas in Poland for foreign entrepreneurs include:

• IT services and software development: Poland has a thriving tech ecosystem with a strong demand for IT solutions.
• Renewable energy: There is growing interest in green energy projects, including solar and wind energy.
• Consulting: Offering local firms business, legal, or financial consulting services.
• E-commerce: With a robust online retail market, setting up an online store is a popular option.

Given below are the significant benefits of company formation in Poland-

• Strategic Location: Located in Central Europe, it provides easy access to both EU and non-EU markets.
• Growing Economy: Poland's economy is steadily growing, with projections for a 3.5% growth rate in 2025.
• Tax Incentives: Tax relief options, such as the Special Economic Zones and R&D tax deductions, make Poland attractive for businesses.
• Skilled Workforce: Poland has a highly educated labour force and offers access to skilled workers across various sectors.

To register for VAT in Poland, you must:

• Be a tax resident in Poland or have a permanent establishment there.
• Submit the VAT registration form to the tax office (NIP-2).
• Provide necessary documents such as business details and proof of the registered address.

Poland's tax-efficient business setup allows foreign businesses to take advantage of low VAT rates and various exemptions.

Yes, you can transfer ownership of your Polish company. The process involves:

• Selling shares: Transfer shares in your company to another entity or individual.
• Documentation: Prepare the necessary documents, such as a share purchase agreement, and update the National Court Register (KRS) with the new owner’s details.