Overview of Issue of Duplicate Share Certificate by Private Limited Company

A share certificate is a document that dictates the title of an Individual to a specific number of shares held in a company. A duplicate share certificate is issued to the holder in lieu of the original share certificate. It is issued if the original share certificate is lost, misplaced or mutilated. The company issues the share certificate after careful examination of all the documents submitted by the shareholder.

It could be issued by a Private Limited company and listed or limited company following the due procedure. A private limited company generally has a limited number of members and therefore prefers to issue shares in Physical form. They can also foresee the procedure of public advertisement before issuing the Duplicate Share Certificate. However, other requisite steps are to be followed with the Company or the Registrar and Transfer Agent before issuing any Duplicate Share Certificate.

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Services Offered


Filing with Company/RTA

Issuance of duplicate share certificates requires filing an application or request letter with the company. It includes carefully drafting points that state the reason for issuing a duplicate share and requires skilled assistance. We will aid the client in filing the request letter with minor mistakes.


Filing Form ISR-4

The form ISR-4 is to be filed with Registrar & Transfer Agent (RTA). It contains various points that are difficult and confusing. Therefore, we will file the form on behalf of the client under skilled supervision.


Affidavit Preparation

Issuance of duplicate share certificates requires a proper format of an affidavit at a specified rate. We will prepare the affidavit and get it notarised with a specified value on stamp paper.


Indemnity Preparation

It is necessary to file an indemnity bond along with the affidavit and other documents. We will prepare the indemnity bond in a proper format and get it notarised with proper value on stamp paper.


Opening DEMAT account

The shares are to be transferred to the DEMAT account of the beneficiary. Hence it is mandatory to have a DEMAT account. We will assist the beneficiary in opening a DEMAT account with a registered Depository Participant.


Advisory Services

We will provide legal and compliance advisory services to our clients. It will include compliance requirements of various regulatory authorities, dispute resolution process, liasoning advisory etc.

Procedure adopted by us


Assessing the Possibilities

We ask for the number of documents, including KYC documents, FIR, Affidavit, Indemnity Bond, and such other documents and assist on whether there arises any possibility of non-issuance of duplicate shares.


Assist in filing Request Form

We have skilled professionals who will file the request form and assist in preparing the detailed list of reasons and conditions for issuing duplicate shares. We also assist in opening the DEMAT account of the client.


Handle the legal Complication

We will handle all the legal complications in the process and provide the best solutions. We will handle legal disputes, compliance needs with the rules and regulations and liaison on behalf of the client.

Why choose our service?


Professional expertise

We have a team of professionally skilled agents. They have extensive experience in the field and are well-versed in the process.


Fast Results

We aim to resolve every issue with predetermined principles that help achieve our objective of providing the best services to our clients.


Data Protection

We believe in data privacy. Therefore, we aim to maintain secrecy at every level and build a sense of trust among our clients.


Quality over Quantity

We believe in the quality of work we offer. Rather than burdened with a lot of work, we receive a limited number of orders so that we can commit allegiance to our clients and provide them with the best experience.

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Documents Required

  • Copy of Complaint/FIR (processed by Enterslice)
  • Self-Attested copy of PAN card
  • Self-Attested copy of PAN card
  • A Request Letter stating reasons for the issuance of Duplicate Share Certificate.
  • Affidavit on a non-judicial paper attested by a notary public (processed by Enterslice)
  • Indemnity Bond on a non-judicial paper (processed by Enterslice)
  • A letter with signature for attestation by the bank
  • Certificate Number or Folio Number

Clients That Rely on Enterslice Solutions

Our Clients include some of the biggest brands in Insurance, Software and IT, Banking, Financial Services, and Environment sectors.

Finstar Financial
Herbal Life Nutrition
First Cry
Acme Solar
Opera Software
Taj Hotels
fia global
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